Quick Start Guide to Getting Started with Brink's Travel + Expense

How to Sign Up

Signing up for Brink's Travel + Expense is easy -- just click the “Start your 60-Day Free Trial” link on brinkstravelcard.com to get started. We’ll just ask you to provide us a few details about you and your business in order to sign up.

Signing up will only take a few minutes provided we obtain accurate information about you and your business! In the off-chance that you do run into any difficulties during the application process, let us know and we’ll be more than happy to walk you through the process to ensure that it’s smooth sailing with Brink's Travel + Expense. You can contact us by giving us a call at 844-753-7586 or an email to [email protected]

 
Funding Your Account

Once your application has been approved, you can link a bank account to your Brink's Travel + Expense account. By linking a bank account, you can also set up Automatic Transfers via Brink's Travel + Expense Transfer.

To link a bank account, select either Instant Account Verification or Deposit Verification.

If you select Instant Account Verification, you'll enter your online banking credentials to complete the verification process. Brink's Travel + Expense supports most major banking institutions. If your bank is not available, you will need to use the Deposit Verification method.

If you select Deposit Verification, enter your bank's routing number and account number to link the account. 2 small deposits will be deposited into the linked bank account to verify that the account number you’ve entered is valid and associated with a bank account you can access.

Once you see the two small deposits on your bank statement (it can take 1-2 business days), input the two deposit amounts into the fields in the “Verify Account” section on the Manage Funds page. If the two amounts you enter match the verification deposit amounts, your bank account will be successfully verified and from there, you can initiate a Brink's Travel + Expense Transfer.

Adding & Creating Cards

Once you’ve initiated your first deposit, the next step is creating Brink's Travel + Expense cards for your various employees, staff, and/or projects. On the Manage Cards page, you have a few options-- you can:

  • Order cards for employees/staff
  • Order utility cards for general purpose, teams, or projects

Utility cards were designed to be used for a special need or a specific category or group of transactions, making it easy to later organize and reconcile expenses. For example, you can create a utility card called "Gas Card," which you’d use whenever you fill up at the gas pump. Transactions made on the "Gas Card" will automatically be organized on your Dashboard.

If there are employees that need to make purchases on behalf of the business, Brink's Travel + Expense is the perfect tool. Brink's Travel + Expense eliminates the need for employees to submit expense reports and saves businesses time & money by cutting out the often tedious process of trying to chase down receipts and issue reimbursements.

Order an employee Brink's Travel + Expense card for each of your employees-- you can proactively configure spend controls for each card, giving yourself peace of mind, and an easy way to track business spend.  For each Brink's Travel + Expense employee card you order, you’ll be prompted to fill out details about the intended cardholder.  A few fields are required for a card to be issued to a specific individual; the basic pieces of information we’ll ask for about the card holder are:

Full name
Date of birth
Phone number
Email address* (optional)

*Email address is required if you wish to grant your employees access to the Brink's Travel + Expense Mobile app.

Brink's Travel + Expense cards are printed and delivered to your business address within 7-10 business days. Once you receive the Brink's Travel + Expense cards in the mail, the card may be activated by the cardholder by calling (844) 753-7586 or by the primary account holder by visiting www.brinkstravelapp.com. Each cardholder will need to provide personal information in order for their identity to be verified.

Lastly, you can add administrators to the Brink's Travel + Expense account. Admins will not be issued a Brink's Travel + Expense card, but they are granted the ability to create their own Brink's Travel + Expense login to view and manage the Brink's Travel + Expense account. This option is fitting for someone that helps you manage your business operations and expenses, like an accountant or bookkeeper.  Please note that an admin has the same ability as the primary account holder to deposit funds, create cards, and make changes to the Brink's Travel + Expense account to help manage your business and your Brink's Travel + Expense account. 

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